Job Description:

The Junior Accounting Staff is responsible for overseeing the day-to-day financial operations of the company,
ensuring accurate financial reporting, compliance with Philippine tax laws, and maintaining proper accounting
records. This role involves regular bookkeeping, payroll processing, tax return filing, annual financial reporting,
and ensuring timely renewal of business permits and compliance with statutory requirements. The Junior
Accounting Staff works closely with the Finance team and other departments to support the overall financial
health of the organization.

ROLES AND RESPONSIBILITIES

A. REGULAR BOOKKEEPING

• • Perform daily bookkeeping tasks, including recording transactions, managing general ledger entries, and updating accounts
• • Ensure accurate and timely posting of all financial transactions such as sales, purchases, expenses, and bank transactions
• • Reconcile accounts on a monthly basis to ensure accuracy of financial records
• • Review and record transactions based on supporting documents provided by the client or management
• • Prepare and submit Monthly and Year-To-Date reports to management, including:
    • Balance Sheet
    • Profit and Loss
    • Variance Report Analysis
    • Schedule of Major Accounts
    • Bank Reconciliation
    • Budget Forecast
    • Estimated Payables
• • Maintain accounting records and books of accounts in accordance with local statutory requirements (Manual or Loose-leaf), including:
    • Cash Receipts
    • Cash Disbursements
    • Sales
    • Purchases
    • General Journal
    • General Ledger

B. PAYROLL PROCESSING

• • Process employee payroll accurately and on time in compliance with company policies and Philippine labor laws
• • Calculate and deduct appropriate taxes, benefits, and statutory contributions (SSS, PhilHealth, Pag-IBIG)
• • Generate payslips, prepare payroll reports, and ensure timely salary disbursement
• • Maintain payroll records in compliance with legal requirements and company policy

C. TAX RETURN FILING

• • Prepare and file accurate tax returns including VAT, income tax, and other required filings with the Bureau of Internal Revenue (BIR)
• • Ensure timely payment of taxes and maintain proper tax records for audit and compliance
• • Stay updated on changes in Philippine tax laws and regulations
• • Prepare, compute, and file BIR tax reports, including:
    • Monthly Expanded Withholding Tax (BIR Form 0619E)
    • Monthly Alphalist of Payees (MAP)
    • Monthly Withholding Tax on Compensation (BIR Form 1601C)
    • Monthly and Quarterly VAT (BIR Forms 2550M and 2550Q)
    • Summary List of Sales and Purchases
    • Quarterly Income Tax Return (BIR Form 1702Q)
    • Certificate of Creditable Tax Withheld (BIR Form 2307)
    • Quarterly Fringe Benefit Tax (BIR Form 1603), if applicable

D. ANNUAL FINANCIAL REPORTING

• • Prepare annual financial statements in accordance with Philippine Financial Reporting Standards
• • Assist in the preparation of management reports including balance sheets, income statements, and cash flow statements
• • Coordinate with external auditors during annual audits and respond to audit queries

E. BUSINESS PERMITS AND STATUTORY REQUIREMENTS

• • Ensure timely renewal and filing of business permits, licenses, and registrations with LGUs and regulatory bodies
• • Monitor compliance with statutory requirements involving SEC, BIR, DOLE, and other relevant agencies
• • Track regulatory deadlines and ensure permits and filings are up to date
• • Assist in securing and renewing business permits and related clearances in Ortigas, Pasig City, including:
    • Barangay Clearance
    • Community Tax Certificate
    • Fire Clearance Certificate
    • Sanitary and Environmental Permit
    • Mayor’s Permit and Business License

F. ACCOUNTS PAYABLE AND RECEIVABLE

• • Process vendor invoices, track payments, and manage accounts payable
• • Follow up on outstanding receivables and ensure timely collections
• • Reconcile accounts payable and accounts receivable regularly
• • Review documents and process checks payable to suppliers including petty cash disbursements
• • Release checks based on management instruction

G. INTERNAL CONTROLS AND AUDITING

• • Ensure adherence to internal controls and accounting policies
• • Assist with internal and external audits by providing required documentation
• • Recommend process improvements to improve efficiency and accuracy

H. FINANCIAL ANALYSIS AND BUDGETING

• • Assist in preparing financial projections, forecasts, and budgets
• • Analyze variances between actual performance and budgeted figures
• • Support senior management with financial analysis for business decision-making

I. PEZA COMPLIANCE

• • Preparation and processing of PEZA requirements including but not limited to:
    • Electronics Permit to Operate
    • Annual Inspection
    • Mechanical Permit to Operate
    • Electrical Permit to Operate

QUALIFICATIONS

A. EDUCATION

• • Bachelor’s degree in Accountancy, Finance, or a related field
• • CPA certification is an advantage but not required

B. EXPERIENCE

• • At least 1–2 years of experience in accounting or finance
• • Exposure to bookkeeping, payroll processing, tax compliance, and financial reporting
• • Knowledge of accounting software such as QuickBooks, Xero, or SAP is a plus
• • Strong familiarity with Philippine tax laws and statutory requirements

SKILLS

• • Proficiency in Microsoft Office, especially Excel (Pivot Tables, VLOOKUP)
• • Strong understanding of financial reporting and tax compliance
• • High attention to detail and accuracy
• • Good written and verbal communication skills
• • Strong organizational and time-management skills

PERSONAL ATTRIBUTES

• • Ethical, reliable, and committed to confidentiality
• • Proactive and able to work independently or as part of a team
• • Strong problem-solving skills and willingness to learn